Privacy Policy
Last Updated: June 2024
At Weston Virtual School, we are committed to protecting the privacy and security of our students, parents, and staff. This policy outlines how we collect, use, and safeguard your personal information in compliance with the Kenya Data Protection Act and international standards.
1. Information We Collect
We may collect and process the following types of personal data:
- Student Information: Name, age, academic records, special educational needs, and assessment results
- Parent/Guardian Information: Contact details, payment information, and correspondence records
- Technical Data: IP addresses, browser types, and usage patterns on our platform
- Communication Data: Emails, messages, and feedback submitted through our channels
2. How We Use Your Information
Your data enables us to:
- Deliver personalized educational services
- Process applications and maintain academic records
- Communicate important school updates and progress reports
- Improve our educational platform and services
- Comply with legal and regulatory requirements
3. Data Protection Measures
We implement robust security measures including:
- Encryption of sensitive data in transit and at rest
- Regular security audits and vulnerability assessments
- Role-based access controls to personal information
- Staff training on data protection best practices
4. Your Rights
Under data protection laws, you have the right to:
- Request access to your personal data
- Request correction of inaccurate information
- Request deletion of your data (subject to legal requirements)
- Object to or restrict certain processing activities
- Withdraw consent where applicable
Children's Privacy
We take extra precautions with student data. Parental consent is required for students under 16, and we never knowingly collect more information than necessary for educational purposes.
Terms & Conditions
Governance of Our Educational Services
1. Enrollment and Admissions
- Admission is subject to availability and completion of all required documentation
- We reserve the right to refuse admission based on academic suitability
- Placement assessments may be required for certain programs
2. Academic Expectations
- Students must maintain regular attendance in virtual classes
- Submission of assignments by deadlines is mandatory
- Academic integrity policies strictly prohibit plagiarism
3. Fees and Payments
- Tuition fees are due according to the published schedule
- Late payments may incur additional charges
- Refund policies vary by program (see individual program details)
4. Technology Requirements
- Students must maintain reliable internet access
- Required hardware and software specifications must be met
- The school is not responsible for individual technical issues
5. Termination of Services
Weston Virtual School may terminate services for:
- Non-payment of fees
- Repeated violations of school policies
- Failure to meet academic standards
Contact Us
For questions about these policies or to exercise your data rights:
Data Protection Officer: dpo@westonvirtualschool.com
Phone
+254 702 491 448 (Mon-Fri, 8am-5pm EAT)
Policy Updates
We may update these policies periodically. Significant changes will be communicated through our website and parent portals.